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Request for Qualifications 25-005: Website Development

Posted on: 02/26/2025 12:08 pm

Download the full RFQ Document here:

https://www.sos.arkansas.gov/uploads/Request_For_Qualifications_25-005.pdf

Submission Instructions

This Request for Qualifications (RFQ) is a solicitation for background and experience proposals and is not an offer of contract. It is the intent of the Arkansas Secretary of State (SOS) to evaluate vendors on multiple criteria including experience, project team, completed project specifications, proximity, etc. Prospective respondents are advised to carefully read all instructions, terms, and conditions provided in this RFQ prior to submitting a response. Failure to adhere to any instruction, term, or condition may result in rejection of the response. Vendors should pay particular attention to the following:

Incomplete responses are subject to rejection by the SOS. Failure to sign the Vendor Certification Form by an authorized representative shall render the response invalid.
The SOS shall not be responsible for any costs incurred by the vendor in the preparation of any response to this RFQ or any presentation, should one be requested.
All materials submitted in response to this RFQ, and subsequent agreements, contracts, or both, are subject to the state Freedom of Information Act.
The SOS may request any clarifications, additional information, or data during the RFQ review and vendor selection process.
Responses shall be accepted continuously until the stated deadline and may be withdrawn by the vendor at any time.
The SOS may reject any or all responses and may waive technical or immaterial errors therein.
Although as a constitutional office, the SOS is an “exempt agency” under most Arkansas procurement laws, it is the intent of the SOS to adhere to procurement policies, such as those contained within this RFQ, which ensure the selection of the most responsive and responsible vendors experienced to accomplish the requisite scope of work in an efficient and transparent manner.
The vendor shall submit one original submission with five accompanying copies, along with a USB flash drive containing all required forms.

Submission Deadline

All responses to this RFQ shall be received by the SOS, at the physical or email delivery address stated below, no later than: March 19, 2025, at 4:00 pm CST. Responses received after 4:00 pm CST on March 19, 2025, shall be considered late and shall be returned to the vendor without further review.

Submission Delivery

Vendor’s complete response shall be delivered to the following physical or email address:

Arkansas Secretary of State Attn: Business Office

500 Woodlane Street, Suite 12 Little Rock, AR 72201

Phone: 501-682-2008

Email: purchasing@sos.arkansas.gov

Request for Qualifications Questions & Clarifications

Vendors may submit written questions requesting clarification of information contained within this RFQ. Please reference the RFQ number (RFQ # 25-005) in the subject line. Written questions shall be addressed only to:

Purchasing Department

500 Woodlane Street, Suite 12 Little Rock, AR 72201

Phone: 501-682-2008

Email: purchasing@sos.arkansas.gov

The deadline for submitting questions specific to the RFQ shall be March 10, 2025 at 4:00 pm CST. Answers to any questions submitted will be provided no later than March 12, 2025 at 4:00 pm CST.

Opening of Responses

Responses submitted by the deadline shall be opened at the following location at the date and time specified below:

March 20, 2025; 9:00 am CST

Arkansas Secretary of State 500 Woodlane Street, Suite 12 Little Rock, AR 72201

All vendors responding to the RFQ shall be notified of the final selection(s).

Download the full RFQ Document at the link below...

More Information: https://www.sos.arkansas.gov/uploads/Request_For_Qualifications_25-005.pdf